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Case studies & examples
BUILDER: A Science-Based Approach to Infrastructure Management
The Department of Energy’s National Nuclear Security Administration (NNSA) adopted a data-driven, risk-informed strategy to better assess risks, prioritize investments, and cost effectively modernize its aging nuclear infrastructure. NNSA’s new strategy, and lessons learned during its implementation, will help inform other federal data practitioners’ efforts to maintain facility-level information while enabling accurate and timely enterprise-wide infrastructure analysis.
Source
Department of Energy
Keywords
data management, data analysis, process redesign, Federal Data Strategy
Data.gov Metadata Management Services Product-Preliminary Plan
Status summary and preliminary business plan for a potential metadata management product under development by the Data.gov Program Management Office
Source
data.gov
Keywords
data management, Federal Data Strategy, metadata, open data
Format
PDF (7 pages)
Improving Data Access and Data Management: Artificial Intelligence-Generated Metadata Tags at NASA
NASA’s data scientists and research content managers recently built an automated tagging system using machine learning and natural language processing. This system serves as an example of how other agencies can use their own unstructured data to improve information accessibility and promote data reuse.
Source
National Aeronautics and Space Administration
Keywords
metadata, data management, data sharing, process redesign, Federal Data Strategy
Investing in Learning with the Data Stewardship Tactical Working Group at DHS
The Department of Homeland Security (DHS) experience forming the Data Stewardship Tactical Working Group (DSTWG) provides meaningful insights for those who want to address data-related challenges collaboratively and successfully in their own agencies.
Source
Department of Homeland Security
Keywords
The Census Bureau Uses Its Own Data to Increase Response Rates, Helps Communities and Other Stakeholders Do the Same
The Census Bureau team produced a new interactive mapping tool in early 2018 called the Response Outreach Area Mapper (ROAM), an application that resulted in wider use of authoritative Census Bureau data, not only to improve the Census Bureau’s own operational efficiency, but also for use by tribal, state, and local governments, national and local partners, and other community groups. Other agency data practitioners can learn from the Census Bureau team’s experience communicating technical needs to non-technical executives, building analysis tools with widely-used software, and integrating efforts with stakeholders and users.
Source
Census Bureau
Keywords
open data, data sharing, data management, data analysis, Federal Data Strategy
Transitioning to a Data Driven Culture at CMS
This case study describes how CMS announced the creation of the Office of Information Products and Data Analytics (OIPDA) to take the lead in making data use and dissemination a core function of the agency.
Source
Centers for Medicare & Medicaid Services
Keywords
data management, data sharing, data analysis, data analytics
Format
PDF (10 pages)
U.S. Geological Survey and U.S. Census Bureau collaborate on national roads and boundaries data
It is a well-kept secret that the U.S. Geological Survey and the U.S. Census Bureau were the original two federal agencies to build the first national digital database of roads and boundaries in the United States. The agencies joined forces to develop homegrown computer software and state of the art technologies to convert existing USGS topographic maps of the nation to the points, lines, and polygons that fueled early GIS. Today, the USGS and Census Bureau have a longstanding goal to leverage and use roads and authoritative boundary datasets.
Source
U.S. Geological Survey and U.S. Census Bureau
Keywords
data management, data sharing, data standards, data validation, data visualization, Federal Data Strategy, geospatial, open data, quality
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Communities
CDO Council
The CDO Council is a forum of Federal Chief Data Officers (CDOs) at all agencies in the Federal Government. The Council’s vision is to improve government mission achievement and increase the benefits to the Nation through improvement in the management, use, protection, dissemination, and generation of data in government decision-making and operations.
CIO Council
The CIO Council is a forum of Federal Chief Information Officers (CIOs). Its goal is to improve information technology practices and information resources across U.S. Government agencies.
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Data management & governance
Data on the Web Best Practices
Best practices from W3C related to the publication and usage of data on the Web designed to help support a self-sustaining ecosystem. Data should be discoverable and understandable by humans and machines. Where data is used in some way, whether by the originator of the data or by an external party, such usage should also be discoverable and the efforts of the data publisher recognized. In short, following these Best Practices will facilitate interaction between publishers and consumers.
Digital Services Playbook
The Digital Services Playbook is a resource of 13 key “plays” drawn from successful practices from the private sector and government that, when used together, will help government build effective digital services.
FOIA.gov
The public-facing site for Freedom of Information Act (FOIA) requests.
Federal Chief Data Officers (CDO) Council- An Approach to Measuring Chief Data Officer Value and Impact
The Federal CDO Council’s Approach to Measure Chief Data Officer Value and Impact paper proposes several ways CDOs can measure the impact and value of their initiatives,including enterprise analytics programs, and proposes adopting a product management mentality in addition to an asset management mentality to help ensure the alignment of data programs and initiatives to business and mission outcomes.
Federal Chief Data Officers (CDO) Council- The Progress and Promise of Federal Enterprise Analytics
Federal Chief Data Officers (CDOs) are pivotal and transformational in revolutionizing data management. This paper seeks to help agency CDOs implement key components of successful Enterprise Analytics programs by applying lessons learned from successful programs established since the passage of the Evidence Act.
Source
Federal Data Strategy
Keywords
Federal Data Strategy, data management, analytics
Format
PDF (31 pages)
How copyright applies to U.S. Government Works
Most U.S. government creative works such as writing or images are copyright-free, but there are some exceptions. This resource outlines when and how copyright applies to U.S. government works.
U.S. Public Participation Playbook
The U.S. Public Participation Playbook is a resource for government managers to effectively evaluate and build better services through public participation using best practices and performance metrics.
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Data tools
CKAN
Comprehensive Knowledge Archive Network (CKAN) is a powerful open source data management system that makes data accessible by providing tools to streamline publishing, sharing, finding, and using data. The Data.gov catalog is based on CKAN, a technology that powers many government open data sites. Inventory.data.gov is a separate instance of CKAN hosted at GSA on the same infrastructure as the Data.gov catalog.
inventory.data.gov
Inventory.data.gov is a tool for federal agencies to create and publish metadata catalogs. Login.gov is required to access this link.
Source
General Services Administration
Keywords
data schema, data management, data inventory, inventory.data.gov
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Guidance
OMB Circular A-123: Management’s Responsibility for Enterprise Risk Management and Internal Control
This Circular defines management’s responsibilities for enterprise risk management (ERM) and internal control. The Circular provides updated implementation guidance to Federal managers to improve accountability and effectiveness of Federal programs as well as mission support operations through implementation of ERM practices and by establishing, maintaining, and assessing internal control effectiveness. Dated July 15, 2016.
Source
Office of Management and Budget
Keywords
data management, security, privacy
Format
PDF (51 pages)
OMB Circular A-123 Appendix A: Management of Reporting and Data Integrity Risk (OMB M-18-16)
Pursuant to OMB Circular No. A-123, agencies are required to manage risk in relation to achievement of reporting objectives. Prior to this update, Appendix A was prescriptive and rigorous in what agencies were required to implement in order to provide reasonable assurances over internal controls over financial reporting (ICOFR). This update balances that rigor with giving agencies the flexibility to determine which control activities are necessary to achieve reasonable assurances over internal controls and processes that support overall data quality contained in agency reports. Updated June 6, 2018.
Source
Office of Management and Budget
Keywords
Format
PDF (9 pages, 199 KB)
OMB Circular A-123 Appendix C: Requirements for Payment Integrity Improvement (OMB M-18-20)
The goal of this revised version of OMB Circular A-123 's Appendix C is to transform the improper payment compliance framework to create a more unified, comprehensive, and less burdensome set of requirements. Updated June 26, 2018.
Source
Office of Management and Budget
Keywords
data management, security, privacy
Format
PDF (78 pages)
OMB M-13-13: Open Data Policy – Managing Information as an Asset
Office of Management and Budget memo that establishes a framework to help institutionalize the principles of effective information management at each stage of the information's life cycle to promote interoperability and openness. Dated May 9, 2013.
Source
Office of Management and Budget
Keywords
open data, access, data management, privacy, data inventory
Format
PDF (12 pages, 5.84 MB)
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Skills development
CDO Playbook - Advancing the Federal Data Strategy
The CDO Playbook is an iterative document that explores and defines the evolution of the federal CDO role. It provides new and existing CDOs with guiding principles, opportunities for quick wins, and best practices to navigate some of the key areas that CDOs should focus on today and over the next few years.
Source
Chief Data Officers Council
Keywords
data management, data visualization, federal data strategy, data governance
Data Scientist Titling Guidance
This memo provides titling guidance to agency Human Resources Offices for use in classifying data science positions within agencies.
Source
Office of Personnel Management
Keywords
position description, data analytics, data management, data visualization, data cleaning, workforce, workforce development
Inventory.data.gov Guide
Details on how to get started with using inventory.data.gov, from creating a user account to using its features to manage datasets and export data.json.